A. Applicant Eligibility - NEW!

• For continuing education certified activities, the Accredited Provider must be engaged in or represent healthcare professionals who provide direct patient care (e.g., Schools of Medicine, Pharmacy, or Nursing, Hospitals, Medical Societies, Professional Societies, government agencies).
• Accredited Providers may choose to collaborate with an Educational Partner to assist in the development and or execution of a proposed educational activity.
• If the activity will be certified for continuing education credits, the grant request must be submitted on the Accredited Provider's official letterhead with signature.

B. Educational Grant Requests Can Be In The Form Of:

• CME/CE Grants
  • Independent medical educational programs/activities with accredited providers (e.g., ACCME, AAFP, ANCC, ACPE).
  • The Requestor Information and Primary Contact information submitted as part of the application must both be from the Accredited Provider - NEW!
  • Educational Partner contact information may be included as secondary or tertiary contacts - NEW!
• Non-CME/CE Grants
  • Independent educational programs/activities in affiliation with educational providers, which may include academic centers, hospitals, medical societies, patient advocacy groups, etc.
  • Development of patient and/or healthcare professional educational materials.

C. General Guidelines for Submission

• Each educational grant request must contain ALL required completed forms and must be submitted at least 10 weeks prior to the date of the event to ensure sufficient time for review. 
  • OMJSA reserves the right to deny requests not submitted in this timeframe.
  • Faxed and mailed grant submissions are no longer accepted
  • Only file types such as .doc, .xls, .pdf may be attached with grant submissions. We do not accept zipped files (.zip).
  • Grant is subject to rejection, if information is incomplete or missing.
  • Receipt of a grant request by OMJSA does not guarantee approval of your grant request. Financial support may be approved for less than the amount requested.
  • Note: Grant requests that include sponsorship opportunities will be rejected.
• The organization that receives payment for educational grants (payee) must be the Accredited Provider. The Accredited Provider may not designate an Educational Partner as the payee. If the Accredited Provider uses a third party organization such as a bona fide foundation to receive payments on their behalf, that is acceptable and must be explained in the Letter of Request. - NEW!
  • A signed copy of the Payee's W9 Form must accompany the application. Applications that do not fulfill this requirement will be rejected. - NEW!
• When electronic signature is not possible, a hard copy of the signed Letter of Request may be scanned and e-mailed to EdGrants@ompus.jnj.com or faxed to 609-730-3601 begin_of_the_skype_highlighting              609-730-3601      end_of_the_skype_highlighting at the time the on-line submission is made.
• If additional information is requested, please include the Grant ID number in the subject line of the e-mail. Also, for identification purposes, please provide the requester's e-mail address that was provided with the original grant submission.


• Each educational grant request must contain a statement of how disclosure of financial support will be made to program participants for the educational activity. OMJSA's recommended statement is:
  • “Supported by an educational grant from (insert company name), Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC”.
  • Company names are:
    
    • Janssen®, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
    • McNeil Pediatrics™, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
    • Ortho-McNeil™, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
    • Ortho-McNeil Neurologics®, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
    • Ortho Women's Health & Urology™, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
    • PriCara®, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
  • Company logo will be provided upon request.
  
  
  

D. Upon successful submission of a educational grant request, OMJSA will:

• Provide a Grant ID number in a confirmation receipt immediately after the grant application is received. If you do not receive a confirmation email with the grant ID number, please contact the Help Desk at Totalitysitemgr@omjus.jnj.com
• Notify the contact person from the requesting organization regarding the status of the request (e.g., approved, denied, additional information required) within 8 weeks of receipt.
• E-mail a .pdf version of the Educational Grant Agreement (for approved grant requests) to the requesting organization for signature. A signed copy of the Educational Grant Agreement will be e-mailed to the applicant upon execution.
• Contact the applicant if the grant is approved for less than the amount that was requested, and request that an adjusted budget template be submitted for the approved amount. Applicants will be expected to reconcile against the approved amount.

• Epilepsy (Limited Funding Available)

• Statement of educational need and learning objectives
• Program overview, date and location
• Program agenda and/or topics and faculty (confirmed or proposed, if applicable)
• Funding amount and utilization of requested funds

Note: For CE/CME grants, the LOR must be on the Accredited Provider's letterhead - NEW!

• Budget Template Form - provided in the "Forms" section on the company website.
• For CE/CME grants, an Eligibility Questionnaire must be completed and signed by the Accredited Provider and uploaded in the application form as an attachment within the CE Provider Questionnaire field. - NEW!
• For CE/CME grants, an Eligibility Questionnaire must be completed and signed by any Educational Partners (if applicable) and uploaded in the application form as an attachment within the Educational Partner Questionnaire field. - NEW!

For CE/CME grant requests, the Requestor Information and Primary Contact information submitted as part of the application must both be from the Accredited Provider. Educational Partner contact information may be included as secondary or tertiary contacts.

• Detailed needs assessment and learning objectives for the proposed educational activity or platform, which should include information about the source(s) and methodology used to identify the medical educational need(s). It is strongly recommended that at least 3 separate sources be utilized to support the identified educational need.
  Examples of sources used to perform a needs assessment may include:
  • Interviews
  • Questionnaires/surveys
  • Practice pattern analysis
  • Focus groups
  • Literature review
  • Previous CE activity evaluations or educational outcomes
  • Quality Insurance/Quality Assurance (QI/QA) data analysis
• Program agenda and/or topics and faculty (confirmed or proposed, if applicable)
• Educational format
• Target audience
• Criteria for selecting faculty
• Description of all components that are part of the educational activity
  • For educational programs with multiple components or materials a diagram or schematic is strongly recommended
• Plan for recruiting and generating program awareness
  • Anticipated number of participants, including recruitment efforts
• Proposed timelines for major components and major milestones
• Funding amount and utilization of requested funds
• Any proposed educational outcomes measurements of current activity
• Outcomes and/or evaluations from past programs

In addition to the General Requirements as noted above, please include a detailed explanation of the following for Fellowship Grants and Scholarship Grants:

Fellowship Grants

• Letter of Request must:
  
  • include selection criteria
  • include the number of fellowships being requested
• Must demonstrate a true need for training, including, but not limited to
  
  • limited expertise in a therapeutic area
  • limited expertise within special populations (i.e., ethnic)
  • limited expertise within a geographic area
  • limited opportunities for advancements and/or technologies of medicine
• Should include educational components to also educate other fellows, residents, staff-physicians, pharmacists and/or other health care professionals
• Should include, but not limited to,
  
  • specific requirements of the fellowship (activities within clinical and/or research)
  • completion requirements
  • benefits to patient care
  • contributions to the field of study
• Funding must be commensurate with activities performed and within hospital criteria for a designated level of post-graduate year

Scholarship Grants

• Letter of Request must:
  
  • demonstrate the need to attend an educational or scientific meeting
  • include the selection criteria
  • detail the financial hardship of the participants
  • should only be supported for attendance to major medical conferences, Congress or Association meetings